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一、文法上
　　1、切忌主客不分或模糊
　　 例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
　　應(yīng)改為：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)
　　2、句子不要凌碎
　　例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應(yīng)該連在一起.
　　3、結(jié)構(gòu)對(duì)稱,令人容易理解.
　　例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
　　應(yīng)改為: The owner questioned the occupant’s lease intentions and ink alterations of the contract.
　　4.單眾數(shù)不要搞亂,不然會(huì)好刺眼,看不舒服.
　　例如: An authorized person must show that they have security clearance.
　　5.動(dòng)詞主詞要呼應(yīng). 想想這兩個(gè)分別:
　　1）.This is one of the public-relations functions that is underbudgeted.
　　2）. This is one of the public-relations functions, which are underbudgeted.
　　6.時(shí)態(tài)和語氣不要轉(zhuǎn)變太多.看商務(wù)英語已經(jīng)是苦事,不要浪費(fèi)人家的精力啊.
　　7.標(biāo)點(diǎn)要準(zhǔn)確.
　　例如: He did not make repairs, however, he continued to monitor the equipment.
　　改為: He did not make repairs; however, he continued to monitor the equipment.
　　8.選詞正確. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
　　9.拼字正確. 有電腦拼字檢查功能后,就更加不能偷懶.
　　10.大小寫要注意.非必要不要整個(gè)字都是大寫,除非要罵人
　　例如: MUST change to OS immediately. 外國(guó)人就覺得不禮貌和喝令人一樣. 要強(qiáng)調(diào)的話,用底線,斜字,粗體就可以了.
 
　　二、 寫信提示
　　1.人家的名字千萬不要錯(cuò).老一輩的看到名字錯(cuò)就干脆攆去垃圾桶. 同樣, 頭銜都不要錯(cuò). 頭銜或?qū)W位,任擇其一吧.以下是一樣的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt
　　2.多過一個(gè)男人,用Messrs,就是Misters的意思,不過不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury 。女人呢? 用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齊呢? 弄清楚稱呼就行.例如: Dr. and Mrs. Harold Wright ；Mr. Harold Wright and Dr. Margaret Wright ；Mr. and Mrs. Harvey Adams-Quinn 。
　　3.有人有自己頭銜就要跟緊,例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜啊~有時(shí)大頭不知道對(duì)方頭銜,干脆用Ms.算了. Ms. Sarah Gray
　　4.地址要低日期至少兩行.處名時(shí),職銜短可以一行過,長(zhǎng)就下一行吧.例如:
　　Ken Green, President ／Ken Green ／Vice President of International Operations
　　但這個(gè)就顯得有點(diǎn)。。。:
　　Ken Green ／Vice President of Unicom China
　　正確應(yīng)為:
　　Ken Green ／Vice President, Unicom China
　　5.老外的名字有時(shí)有Jr. 或 Sr.,之前的逗點(diǎn)是隨你喜歡的,以下都是正確,不要笑人:
　　Michael J. Smith, Jr. ／Michael J. Smith Sr.
　　6.外國(guó)國(guó)名盡量用大寫.是為尊重,也方便郵差叔叔.
　　7.地址上的數(shù)字直接用阿拉伯?dāng)?shù)字吧,除了One,例子:
　　127 Ninth Avenue, North
　　127 E. 15 Street
　　5 Park Avenue
　　One Wingren Plaza
　　556 - 91 Street